The University will soon review the D茅claration due to legal concerns related to Quebec regulations governing responsibility for university-sanctioned internships. As a result, the current process and requirements may change on short notice. These changes are university-mandated and beyond our control. Opportunities previously approved through the D茅claration may soon be subject to different conditions or may no longer be approved.听In the meantime, students should continue to follow the current process, and we will share any updates as soon as they are confirmed.听Please note that some changes have already been implemented (see below for details). All internships are now deemed University-sanctioned and must follow the requirements of the听Policy on Student Safety Abroad.
Declaration Concerning a Student鈥檚 Participation in a Student Activity (D茅claration relative 脿 la participation d'un 茅tudiant 脿 une activit茅 茅tudiante)
The Declaration Concerning a Student鈥檚 Participation in a Student Activity (D茅claration relative 脿 la participation d鈥檜n 茅tudiant 脿 une activit茅 茅tudiante) is an agreement between the intern, 成人VR视频, and the host organization.
If you are requesting a Convention de Stage or any other internship agreement documentation, the only document that may be considered is the Declaration provided by the University.
成人VR视频 is unable to complete, sign or review any other documents. No modifications or additions are permitted to be added to the Declaration.
Please note: All steps should be completed well in advance of the start of your internship. No approval will be granted after you have started your internship.听It may take up to two weeks for the Culver Centre: AIO to review and process the document**.
Steps to Apply
The Declaration must be completed in full, with all relevant information and signed by the student and the host organization before it is reviewed by the Culver Centre: AIO.听Incomplete applications will not be considered.听
- Verify that the internship meets the eligibility requirements听- Final eligibility is determined by the Culver Centre: AIO on a case-by-case basis, in line with Faculty and University standards. We cannot endorse activities that fall outside our definition of an internship, and can only sign for current Faculty of Arts students in good standing.
听 - Obtain a written confirmation of the internship from the host organization, including number of hours (per week and total) and learning goals and outcomes
听 - If you are travelling outside of Canada for the internship, you are required to complete the mandatory* Pre-Departure Orientation 3-6 months prior to the start of internship.鈥嬧�嬧��
*Students travelling to their country of citizenship are exempt from completing the Pre-Departure Orientation. More information below.
听 - If you are travelling outside of Montreal for the internship, you are required to register your activity on the mandatory 成人VR视频 Student Travel Registry prior to start of internship. Please upload a screenshot of your entry of the activity on the app.
听 - Submit all the documents (listed below) via this (not via email) at least 2 weeks before the start of the internship to get approval from the Culver Centre: AIO:
- The Declaration completed in full (all highlighted sections) and signed by the student and the host organization before it is reviewed by our office.
- 成人VR视频 Unofficial Transcript
- On Minerva,听go to听Student - Student Records Menu - View Your Unofficial Transcript,听then听
听
- On Minerva,听go to听Student - Student Records Menu - View Your Unofficial Transcript,听then听
- Written confirmation of the internship from the host organization (letter or e-mail). This should briefly outline the duties as an intern, the learning goals and outcomes of the internship and the duration of the internship.
- If done in letter format, it must be signed by your host organization.
- If done by screenshot of email conversation, it must clearly show the sender, the recipient, and the date the email was sent.
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- 成人VR视频 Travel Registry:听mandatory听for all internships听outside of Montreal, even if the activity takes place in your country of citizenship.
听- If your internship is outside of Montreal:听
- Download the app: /mcgillabroad/safety-abroad/registry
- Enter your internship as an activity. For the "成人VR视频 application reviewer" contact, enter Jade Perraud Le Bouter (jade.perraudlebouter [at] mcgill.ca).
- Upload a screenshot of the entry of your internship as an activity on the app (under "My Activities").
- If your internship is in Montreal or 100% remote:听
- Upload a Word document declaring that your internship does not require any travel outside of Montreal.
听
- Upload a Word document declaring that your internship does not require any travel outside of Montreal.
- If your internship is outside of Montreal:听
- Pre-Departure听Orientation:听mandatory* for all internships听outside of Canada.听
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If your internship is outside of Canada (to your country of citizenship):
-
Upload a听Word document听declaring:听鈥淚 am travelling to my country of citizenship and do not require to complete the Pre-Departure Orientation. My country of citizenship is: ______.鈥澨�
-
Disclaimer: 成人VR视频 is not responsible should an applicant provide inaccurate or misleading information regarding their eligibility for this exemption.
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- If your internship is outside of Canada (not your country of citizenship):听
- Complete the Pre-Departure Orientation: /mcgillabroad/safety/predeparture
- Upload the Certificate of Completion
- For any questions, email safetyabroad [at] mcgill.ca.听
听
- If your internship is in Canada:听
- Upload a Word document declaring that your internship does not require any travel outside of Canada.听
听
- Upload a Word document declaring that your internship does not require any travel outside of Canada.听
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- Confirmation that you will have sufficient travel, health & emergency coverage for the whole duration of the internship.
- It is the student鈥檚 responsibility to obtain, before their departure for the location of the activity, the necessary medical, travel, accident and individual insurance coverage.
- Upon request, the student shall present evidence of such insurance coverage to the University.
- Students completing internships in France must have an听Attestation de Responsabilit茅 Civile for the whole duration of the internship.听
- It is the student's responsibility to prepare this document in advance to cover their civil liability for their internship.
- Please contact your employer and insurance provider for more details.
- It is the student鈥檚 responsibility to obtain, before their departure for the location of the activity, the necessary medical, travel, accident and individual insurance coverage.
Next Steps
If you request is approved (within 2 weeks processing time), our office will send the signed document to you and your host organization's supervisor.听If so, please follow the next steps:
- Read the Handbook for Faculty of Arts Interns to familiarize yourself with the responsibilities as an intern. Attendance to the workshops and events is optional.听
- Since all the dates of the mandatory All Interns Meeting have passed, we ask that you please and email us if you have any questions.
听
- Since all the dates of the mandatory All Interns Meeting have passed, we ask that you please and email us if you have any questions.
- IMPORTANT: Within two (2) weeks of the completion of the internship, send a completion letter from the host organization internship supervisor to aio [at] mcgill.ca attesting to the successful completion of their internship.听
- The letter must include the duration of the internship as well as the tasks performed.
- The letter can be emailed directly from your internship supervisor or if sent via the student, it must be signed by the host organization.
- If done by email, the conversation must clearly show the sender, the recipient, and the date the email was sent.
听
- Once your completion letter has been received, your internship will appear on your Student Experience Record