Process outside myThesis (for revise and resubmit intentions communicated prior to August 2022)
This process applies to students whose thesis did not pass the examination and who confirmed by email, prior to August 2022, their intent to revise and resubmit the thesis.
The student must contact GPS within six (6) weeks of the notification of this outcome indicating their intention to revise and resubmit the thesis, including a supporting letter from the supervisor(s) confirming that the supervisor(s) will maintain supervisory oversight for the revision; this letter must be co-signed by the Head** of the Unit*.
Once the revise and resubmit request has been approved by the GPS Thesis Unit, the revised thesis must be submitted to GPS no later than 1 year from the notification of approval. GPS will send the revised thesis to the original examiner(s) who will determine if the revisions address the issues raised in the original examiner鈥檚 report(s) and the thesis now meets the requirements for the degree.
If the original examiner is not willing or available to serve, the Unit must provide GPS with the names of two potential examiners (internal or external, depending on who did not pass the thesis). GPS will contact and secure the examiner. Once the names have been submitted to GPS, no contact between the Unit or student and potential examiners is permitted. This new examiner will be provided with the original report that did not pass the thesis, and will be asked to determine whether the revised thesis has addressed the issues raised by the original examiner鈥檚 report and meets the requirements for the degree.
The following are required for submission of the revised thesis:
- A new nomination of examiners form:
- A letter in PDF format addressed to the Dean of Graduate and Postdoctoral Studies describing the changes that have been made. This letter will be submitted to the examiner as part of the re-examination process.
- A single PDF version of the original thesis that did not pass the first examination (marked as 鈥渇irst submission鈥� in the filename).
- A single PDF version of the revised thesis (marked 鈥渞evised鈥� in the filename).
The revised thesis should be sent by email to GPS:
- Master鈥檚 students: mastersthesissubmission.gps [at] mcgill.ca
- Doctoral students: doctoralthesissubmission.gps [at] mcgill.ca
If the student does not contact GPS requesting to revise and resubmit the thesis within the designated six-week time period or, once approved to revise the thesis, does not submit the revised thesis by the one-year deadline, the thesis will be deemed to have failed and the student will be withdrawn from the university. Their transcript will indicate 鈥楾hesis Revision 鈥� Not Passed鈥�.
For Master鈥檚 students, if the revised thesis is passed, the student will have fulfilled that requirement for the degree. For Doctoral students, if the revised thesis is passed, the student will proceed to the oral defence. The oral defence committee will only receive the thesis that has been passed and nothing concerning the revise and resubmit process will be conveyed.
Should the examiner not pass the revised thesis, the student will be withdrawn from the University unless they believe there is bias, error, or serious misrepresentation on the part of the examiner (see below).
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