成人VR视频

成人VR视频.CA / IT Services / AI

AI Governance

AI Advisory Committee | Operational Governance | Process for requests and access to AI tools

AI adoption at 成人VR视频 is guided听through both听advisory and operational听governance听to support听responsible, ethical, and secure use of AI technologies听across the听University.听

AI governance is part of 成人VR视频's broader technology governance framework. For information on University-wide technology governance, decision-making processes, policies etc. please visit the IT Governance 辫补驳别.听

AI Advisory Governance

AI Advisory Committee

The AI Advisory Committee supports and听advises听the听University's听senior leadership on the听strategic, ethical, and听responsible听adoption听of AI听at 成人VR视频.听The committee听helps ensure alignment with institutional priorities, government requirements,听and best practices while fostering innovation across all areas of the听University.听

Key responsibilities include:

  • Advising on responsible and ethical AI adoption听
  • 厂耻辫辫辞谤迟颈苍驳听补濒颈驳苍尘别苍迟听飞颈迟丑听听(惭颁狈)听补苍诲听罢丑别听听(惭贰贰厂)听谤别辩耻颈谤别尘别苍迟蝉听
  • Promoting equitable听and听transparent听use across teaching, research, and administration
  • Helping position 成人VR视频 as an institutional and industry leader in AI

Committee Membership

The AI Advisory Committee includes representatives from academic, administrative, and technical units across the University.

Role Representatives
Chair Enterprise Applications Director
Members
  • Faculty representatives (teaching and research)
  • Director, Computational & Data Systems Institute (Faculty of Science)
  • Director, Laidley Centre for Business Ethics and Equity and Chair, Academic Integrity Council (Desautels Faculty of Management)
  • Associate Provost (Teaching and Academic Programs)
  • Internal Audit
  • Human Resources
  • IT Governance, Risk and Compliance
  • AI and Automation Team
  • Legal Office
  • Privacy and Protection of Personal Information
  • Enrolment Services / Registrar
  • Director, Research Software (Innovation & Research Office)
Advisors
  • External AI experts
  • Industry or sector partners
  • Other subject-matter experts invited on an ad hoc basis

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Operational Governance

AI Review Committee

The AI Review Committee oversees the operational review of all AI tools and AI-enabled services before deployment. The committee helps ensure AI tools meet 成人VR视频鈥檚 governance, compliance, and risk management requirements.

The review process may include:

  • Assessing security, privacy, and data handling and contractual risks
  • Reviewing all AI tool and platform requests
  • Evaluating AI models, data usage, and retention practices
  • Ensuring alignment with 成人VR视频 policies and government directives
  • Coordinating with existing cloud and technology review processes

The process applies to new AI tools, AI features added to existing platforms, and requests involving on-premises AI infrastructure or sensitive data.

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Process for requests and access to AI tools

AI tools and AI-enabled services are reviewed before institutional use to help ensure privacy, security, legal, operational, and responsible AI requirements are met.听

Behind the scenes, the AI Review Committee works with听成人VR视频鈥檚听privacy, security, procurement, legal, and technology teams to assess risks, data handling, vendor practices, and policy alignment based on the intended use of the tool.听

To听submit听a request for an AI tool听or AI-enabled feature,听you must complete the听听located听on the IT Support site听and听provide the following information:

  • The听name of the AI tool听or feature
  • A description of how听it听will be used
  • What听kind of data听will be entered听(i.e., public, protected, or regulated data).听For examples, see听section 2.3 in the听Guidelines for Enterprise Data Classification Levels.听

When a review is听required听

A request should be听submitted听when you want to:听

  • Use a new AI tool for institutional work听
  • Enable AI features in an existing platform听
  • Use AI with confidential or sensitive data听

What is reviewed听

Reviews may consider:听

  • Proposed use cases and its institutional purpose听
  • Privacy, security, and听data classification听risks听
  • Vendor reliability, contractual terms, and procurement implications听
  • Whether data may be听retained听or used to train AI models听

How the process works

  1. Submit a request:听Provide basic information听on听the听name of the AI听tool听or feature, how it will be used, and听the听type of data听that will be entered.听听
  2. Intake and triage:听The request is routed听to the听appropriate teams听for privacy, security, procurement, legal, cloud, and AI governance as needed.听
  3. Review:听The request is assessed based on the听type听of tool, intended use and associated听risks.听听
  4. Decision:听Requests may be approved, approved with conditions, deferred pending more information, or not approved.听Approved tools may require training or periodic assessment to ensure continued compliance and responsible use.听

Important conditions of use听

  • Protected and regulated听information must not be entered into public AI systems unless authorized.听
  • Users听are responsible for听validating AI-generated outputs.听
  • Training may be听required听before access of use.听
  • Approved tools听may be periodically reassessed听and听monitored.听

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