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Consultation

In accordance with the Charter of Student Rights, and subject to the conditions stated therein, "every student has the right to consult any written submission for which he or she has received a mark and a right to discuss this submission with the examiner". Students have seven calendar days after receiving their mark to ask for a consultation. Requests for consultations should be addressed directly to the examiner. The examiner has the option of meeting with the student to answer any questions that the student may have about the grading of the paper, or may supply the student with the correct answers to the examination questions in writing. The student may review these in the presence of the Faculty member or designate, but may not take any document away.

Verification

In a case where a student feels that an error has been made in arriving at the final grade, the student can request that the examiner verify that all questions have been marked and that the final grade has been computed correctly.

Reread

In accordance with the Charter of Student Rights, students have the right, subject to reasonable administrative arrangements, "to an impartial and competent review of any mark". The request for a reread must be received within seven calendar days after the consultation. Please see Student Accounts for the reread fee amount that will be charged to the student's ³ÉÈËVRÊÓƵ account. This fee will be reimbursed if there is a change upwards in the letter grade for the course.

The request for a formal reread must be made by the student, in writing, to the Faculty of Dentistry, Office of the Administrative Assistant (Student Affairs), and include reasons to justify the request. It must include a statement that the student has already met with the examiner to review the mark or indicating why this has not been possible. In the case of requests for rereads of group work, all members of the group must sign the request, indicating that they agree to the reread. Rereads for computer-scored examinations are not possible, but students may ask for verification. There are no re-evaluations of oral examinations and laboratory examinations.

A list of possible rereaders will be obtained by the Office of the Administrative Assistant (Student Affairs) by contacting the Director of the Division involved in the reread. The Associate Dean (Academic Affairs) selects the second reader. The Office of the Administrative Assistant (Student Affairs) conducts all communication with the second reader. The second reader is given the original documents, with marginalia, summary comments, and mark intact, as well as pertinent notes from the first examiner describing issues such as the general nature of the course or the assignment and grading schemes. The student's and the instructor's names are blanked out to reduce the possibility of prejudice and to help meet the requirements of the Charter of Student Rights. The rereader's name will not be made known to the student or examiner at any time. The second reader will provide an assessment of the work, in writing, to the Faculty of Dentistry. This assessment will also be transmitted to the first examiner.

As a result of the reread process, the grade may become higher, lower or remain unchanged. The grade submitted by the second reader replaces the original grade and cannot be challenged. The new grade will be communicated to the student in a letter from the Office of the Administrative Assistant (Student Affairs) with a copy to the first examiner.

Appeals

A decision of the Faculty of Dentistry Student Promotion Committee may be appealed for two reasons:

• dismissal from the program;
• perceived procedural irregularities.

The student has fourteen (14) working days in which to appeal the decision of the Faculty of Dentistry Student Promotion Committee. The following procedures are to be followed:

1. The student files a letter of appeal to the Dean.
2. The Dean will appoint an ad hoc Student Promotion Appeal Committee consisting of three members of the Faculty’s academic community who preferably have no previous knowledge of the student or the case under appeal. One member will be designated as Chair.
3. In order to give the student time to prepare for the meeting, there will be a minimum two-week notice period. The meeting can be scheduled earlier if the student requests it, or agrees in advance to the shorter notice period. The names of the members of the ad hoc Student Promotion Appeal Committee will be communicated to the student.
4. The Student Affairs Officer will request a detailed dossier from each party, which will be circulated to the ad hoc Student Promotion Appeal Committee members and student prior to the meeting. The dossiers should be made available at least two (2) working days prior to the meeting.
5. The Associate Dean (Academic Affairs) or designate, presents the Faculty’s evidence in written form and/or verbally to the Committee, after which the student is invited to present.
6. Both parties (the student and the Associate Dean) may be accompanied by an adviser. Such advisers must be members of the ³ÉÈËVRÊÓƵ community and must not be paid for these services (e.g., ³ÉÈËVRÊÓƵ Legal Aid Office). The role of the adviser is to advise and help the student and/or Associate Dean present his/her case. It is important for the Committee to hear directly from the student and Associate Dean. The adviser(s) will speak at the invitation of the Committee Chair. The Student Affairs Officer must be informed of the names of the advisers at least two (2) working days prior to the hearing.
7. The ad hoc Student Promotion Appeal Committee listens to all evidence and may ask questions of the student and/or adviser, and of the Associate Dean and/or adviser. The parties may also question each other in order to clarify points.
8. The Student Affairs Officer acts as a technical adviser and secretary to the Committee in an ex officio capacity. Any notes of the meeting are for the use of the Committee in arriving at their decision, and are destroyed after they have completed their deliberations.
9. When both parties feel that all the information pertaining to the case has been presented, the Chair will ask both to retire and the Committee meets further to make a decision on the matter. All members of the ad hoc Student Promotion Committee, including the Chair, may vote. Decisions are made by simple majority.
10. The ad hoc Student Promotion Appeal Committee may uphold or overturn the decision of the Faculty of Dentistry Student Promotion Committee. If the decision is to overturn the decision, the ad hoc Student Promotion Appeal Committee may choose to offer recommendations on a course of action to be considered by the Faculty of Dentistry Student Promotion Committee.
11. The parties are informed verbally by the Faculty of Dentistry Student Promotion Committee as soon as reasonably possible after the decision has been made, and in writing as soon as possible, with a copy to the Associate Dean.

Decisions of the ad hoc Student Promotion Appeal Committee can be appealed to the University Senate Committee.