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Dear Colleagues,

Additional documentation must be submitted with expense reports claiming Airfare which include costs which are not a necessary consequence of travel on behalf of the University. The Reimbursement of Expenses Policy has been updated to reflect this new receipt requirement.

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Excerpt from Section 4.4.6 Summary of Expense Type: Transportation - Expense Type (4) Airfare

Airfare that includes costs which are not a necessary consequence of travel on behalf of the University (e.g. avoidable stopovers and trip extensions) is considered personal. The claimant is responsible for obtaining and attaching to the Expense Report one airfare quotation for the itinerary purely related to University business (i.e. that excludes avoidable stopovers and trip extensions). The claimant will be reimbursed the lowest airfare.
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The full policy is available on the Financial Services website.

Should you have any questions about the policy, contact the Finance Help Desk at fishelp.acct [at] mcgill.ca or 514-398-3463.

[Message sent out on the FST listserv on behalf of Cris Tinmouth, Interim Assistant Vice-Principal Financial Services and Controller]