³ÉÈËVRÊÓƵ

Electives at ³ÉÈËVRÊÓƵ Sites

Canadian Away Electives

International Away Electives, including the US

• Contact Site Coordinator for space (optional)

• Apply through the

• Apply to the host school according to their requirements and guidelines

• Submit ³ÉÈËVRÊÓƵ before the 4-week enrollment deadline

• Submit supporting documentation as required

• Submit supporting documentation as required

• Site coordinator approves or denies request

• Notify the mcgillelectives.med [at] mcgill.ca (³ÉÈËVRÊÓƵ Electives Coordinator) before 4 week enrollment deadline if the application is delayed by the host school

• Notify the mcgillelectives.med [at] mcgill.ca (³ÉÈËVRÊÓƵ Electives Coordinator) before 4 week enrollment deadline if the application is delayed by the host school

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• After approval through the AFMC portal, submit a ³ÉÈËVRÊÓƵ and upload the acceptance letter for the non-³ÉÈËVRÊÓƵ Elective before the 4-week enrollment deadline

• After approval by the host school, submit a ³ÉÈËVRÊÓƵ and upload the acceptance letter for the non-³ÉÈËVRÊÓƵ Elective before the 4-week enrollment deadline

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• Complete mandatory pre-departure training.

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• Complete the ³ÉÈËVRÊÓƵ Travel Registry form on Minerva for each international experience

Passports and Visas

• Ensure that you meet any visa requirements to enter the country of your elective
• You are responsible for the application process and all associated costs of a passport and visa where applicable

Health Insurance

• Ensure you have appropriate personal health insurance if you are leaving Quebec for your elective. Information on your ³ÉÈËVRÊÓƵ student plan is available

Immunization

• You can obtain copies and/or verification of your immunization records from The Student Wellness Hub

HIPAA Certification

(US Electives only)

• The UGME Office does not offer HIPAA certification (formal training in health information and security, patient protection and privacy)
• If required, the mcgillelectives.med [at] mcgill.ca (³ÉÈËVRÊÓƵ Electives Coordinator) will attest that the Faculty of Medicine and Health Sciences at ³ÉÈËVRÊÓƵ provides core teaching on confidential issues and patient records

Mask Fitting

• If required, contact The Student Wellness Hub to make the necessary arrangements

Letters of Good Standing

• The Student Records can provide letters of good standing as required by the host school

Liability Insurance

• A request for proof of malpractice insurance can be sent to the mcgillelectives.med [at] mcgill.ca (³ÉÈËVRÊÓƵ Electives Coordinator) with the following information:

• Name and address of the host school
• Dates of the elective
• Specialty and sub-specialty of the elective
• Name and email or phone number of that contact person at the host school

Criminal Background Check

• Start this process well in advance of the elective
• Submit the check request to one of the following organizations

• When registering for the check, mention that you are a full time student with the Faculty of Medicine and Health Sciences at ³ÉÈËVRÊÓƵ and that the check is required for study purposes only

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Electives at ³ÉÈËVRÊÓƵ sites

All Electives at non-³ÉÈËVRÊÓƵ Sites (Away Electives)

• Clinical Assessment Forms (CAF) are sent electronically in

OR

• Distribute forms directly in (e.g. Emergency Medicine electives)

• Send the Non-³ÉÈËVRÊÓƵ Clerkship Assessment form to the elective supervisor (the form is available in one45 under Handouts & Links → UGME Electives)
• Notify the mcgillelectives.med [at] mcgill.ca (³ÉÈËVRÊÓƵ Electives Coordinator) of the name and contact information of your supervisor who will be completing the form
• Ensure timely completion and return to mcgillelectives.med [at] mcgill.ca (³ÉÈËVRÊÓƵ Electives Coordinator) via email, fax, or mail

Electives at ³ÉÈËVRÊÓƵ Sites

Canadian Away Electives

International Away Electives, including the US

• Before the 4-week deadline, cancel the elective in the

• Before the 4-week deadline, cancel the elective in the

• Before the 4-week deadline, contact the host school directly to inform them of the cancellation.

• To replace the cancelled elective with a new choice, follow the steps to schedule an elective

• Cancel the elective in the

• Cancel the elective in the