³ÉÈËVRÊÓÆµ

Once accepted


On this page: Instructions for ³ÉÈËVRÊÓÆµ Employers | Instructions for ³ÉÈËVRÊÓÆµ-Affiliated Employers | How many hours should I request?


You’veÌýbeen accepted to the Work Study program!ÌýWhat’sÌýnext?Ìý

RequestÌýWork StudyÌýSubsidy Hours

²Ñ³¦³Ò¾±±ô±ôÌý·¡³¾±è±ô´Ç²â±ð°ù²õ

Ìýto request subsidy hoursÌý(available as of July 1stÌýfor the upcoming academic year)Ìý

  • Submit your request for the entire academic yearÌý(include fall/winter/summer).ÌýÌýDon’tÌýworry – you canÌýloginÌýanytimeÌýtoÌýrequest more hoursÌýif things change!Ìý
  • Your request must cover all Work Study jobs that fall under a given Supervisory ORG unit code.ÌýÌýSubmit one request per supervisory org unit code.ÌýNot sure what supervisory ORG unitÌýcode to use?ÌýContact your local HR advisor.

CheckÌýthe status ofÌýyour request, requestÌýmore hours,ÌýorÌýview remaining balance

How to Use the Work Study Subsidy Management SystemÌý(³ÉÈËVRÊÓÆµ Employers only)

Login and select the Employer Dashboard to view the status of your request or adjust hours

DelegateÌýAccess to the Work Study Subsidy Management SystemÌý(³ÉÈËVRÊÓÆµ employers only)Ìý

Give members of your teamÌýaccess to the Work Study Subsidy Management System:Ìýpartial access (canÌýsubmitÌýhours) or full access (canÌýsubmitÌýpayroll information).Ìý


³ÉÈËVRÊÓÆµ-Affiliated Employers (MUHC, CKUT, SSMU,Ìýetc)Ìý

AfterÌýyou'veÌýbeen accepted into the Work Study program,Ìýyou’llÌýreceive anÌýemail withÌýdetails about your request.ÌýÌýÌý

Need more hours?ÌýNo problem!ÌýSubmit aÌýnewÌý.Ìý


Ìý

How many hours should I request?

TipsÌýto help you calculate how many subsidy hoursÌýyou’llÌýneed:Ìý

  • TheÌýFall, Winter, andÌýSummerÌýterms consist of 18, 18, and 16ÌýweeksÌýrespectively.ÌýÌýÌý
  • Work Study students shouldÌýwork noÌýmore than 15 hours per weekÌý(recommended).ÌýMany students opt to work 8-12 hours per week.Ìý
  • Example: you want to hire 2 students for 15 hours per week for the Fall term.ÌýÌý30 hrs/week x 18 weeks = 270 subsidy hours for the Fall term.Ìý
  • See Work Study term dates, below.

Work Study Term Dates

All Work Study jobs must fall within these dates:

Term Weeks Start and end date*
Fall 2026/09 18 August 30, 2026 - January 2, 2027
Winter 2027/01 18 January 3, 2027 - May 1, 2027
Summer 2027/05 16 May 2, 2027 - September 4, 2027
Fall 2025/09 18 August 31, 2025 - January 3, 2026
Winter 2026/01 18 January 4, 2026 - MayÌý9, 2026
Summer 2026/05 16 May 10, 2026 - August 29, 2026

*Dates are subject to change in accordance with Payroll work schedules.

Questions? work.study [at] mcgill.ca (Contact the Work Study team)

Back to top